While catching up with some of my friends during the holidays, our conversation led to a list of important documents which we should have a copy of. Even at our age, and having gone through several employers already, not everybody is aware of the important documents that are needed by our potential employers. While others may write this off a personal oversight, all across the country, other people are probably scampering to get these same documents at the last minute because they did not know it would be important for them to keep copies.
The list of requirements changes from employer to employer. Below is a list of the most common items that will be requested from you when you start a job:
1. SSS number
The government requires all businesses to submit your deductions and their contributions for your social security. This covers sick leaves, accident benefits and pension plan.
How to Get It: To get a number for the first time, you will need to go to the nearest SSS Office. Once employed, you can register on their online service to keep track of your contributions.
Additional Requirements:
2. Birth Certificate
The Birth certificate shows the exact details of your birth, confirming your identity.
How to Get It: You may apply for your birth certificate at the National Statistics Office personally, or through their online service.
For more Information: http://www.e-census.com.ph/
3. Philhealth number
Philhealth is the government agency providing medical benefits for us.
How to Get It: Your employer will submit your application to Philhealth. Your ID card will also be sent through the employer who applied for your Philhealth number. If you are changing employers, ask your previous employer for your Philhealth number.
Additional Requirements:
4. PAG-IBIG number
PAG-IBIG is the government agency addressing our home financing needs. This covers long-term loans for the purchase, construction or renovation of homes.
How to Get It: Your employer will submit your application to PAG-IBIG for you. If you are changing employers, ask your previous employer for your PAG-IBIG number.
Additional Requirements:
5. NBI Clearance/ Police Clearance
These are documents showing that you have no criminal record, and are not wanted by the law.
How to Get It: You may visit the NBI Offices to secure an NBI clearance for the first time. If you are renewing your clearance, you have the additional option of using one of their satellite kiosks in malls across the country.
For police clearance, you may visit the nearest police station in your area of residence. Each police station may have different procedures, so it’s best to call them beforehand.
Additional Requirements:
For NBI: Valid ID (for a new applicant)/ Original personal copy of the old NBI Clearance (for renewing applications)
For Police: Community Tax Certicate(CTC) or sedula and 2 pcs. 2x2 ID picture
For More Information: http://www.nbi.gov.ph/
6. Community Tax Certificate (also known as Sedula or Residence Certificate)
How To Get It: Visit the City Treasurer at your City Hall. Some barangay treasurers are also authorized to release CTCs. It is best to call your local barangay office first to verify.
7. Transcript of Records
How to Get It: Request for a copy through your school registrar.
Organizing your Documents
Your documents are much like money – you must keep them safe. This is because these are requirements for you to be able to sustain a living. Keep your documents in a safe location in your house, such as a safe or a cabinet.
For easy access, you can organize your documents using clear binders or expandable folders. Keep 3 photocopies of each document. This will allow you to easily pull out copies when you need it, and extends farther than for job application purposes.
Not all of the requirements listed above will be requested by your employer. For those who have tight schedules, it may be best to check your future employer’s list of pre-employment requirements.
The list of requirements changes from employer to employer. Below is a list of the most common items that will be requested from you when you start a job:
1. SSS number
The government requires all businesses to submit your deductions and their contributions for your social security. This covers sick leaves, accident benefits and pension plan.
How to Get It: To get a number for the first time, you will need to go to the nearest SSS Office. Once employed, you can register on their online service to keep track of your contributions.
Additional Requirements:
- SSS Form E-1
- Certified true copy of your birth certificate/ baptismal certificate/ driver’s license/ passport/ PRC Card or Seaman’s book
2. Birth Certificate
The Birth certificate shows the exact details of your birth, confirming your identity.
How to Get It: You may apply for your birth certificate at the National Statistics Office personally, or through their online service.
For more Information: http://www.e-census.com.ph/
3. Philhealth number
Philhealth is the government agency providing medical benefits for us.
How to Get It: Your employer will submit your application to Philhealth. Your ID card will also be sent through the employer who applied for your Philhealth number. If you are changing employers, ask your previous employer for your Philhealth number.
Additional Requirements:
- Philhealth M1-A form
- Photocopy of your Birth certificate, and your dependents’ birth certificates
4. PAG-IBIG number
PAG-IBIG is the government agency addressing our home financing needs. This covers long-term loans for the purchase, construction or renovation of homes.
How to Get It: Your employer will submit your application to PAG-IBIG for you. If you are changing employers, ask your previous employer for your PAG-IBIG number.
Additional Requirements:
- Member Data Form (MDF), 2 copies
- Photocopy of your Birth certificate, and your dependents’ birth certificates
5. NBI Clearance/ Police Clearance
These are documents showing that you have no criminal record, and are not wanted by the law.
How to Get It: You may visit the NBI Offices to secure an NBI clearance for the first time. If you are renewing your clearance, you have the additional option of using one of their satellite kiosks in malls across the country.
For police clearance, you may visit the nearest police station in your area of residence. Each police station may have different procedures, so it’s best to call them beforehand.
Additional Requirements:
For NBI: Valid ID (for a new applicant)/ Original personal copy of the old NBI Clearance (for renewing applications)
For Police: Community Tax Certicate(CTC) or sedula and 2 pcs. 2x2 ID picture
For More Information: http://www.nbi.gov.ph/
6. Community Tax Certificate (also known as Sedula or Residence Certificate)
How To Get It: Visit the City Treasurer at your City Hall. Some barangay treasurers are also authorized to release CTCs. It is best to call your local barangay office first to verify.
7. Transcript of Records
How to Get It: Request for a copy through your school registrar.
Organizing your Documents
Your documents are much like money – you must keep them safe. This is because these are requirements for you to be able to sustain a living. Keep your documents in a safe location in your house, such as a safe or a cabinet.
For easy access, you can organize your documents using clear binders or expandable folders. Keep 3 photocopies of each document. This will allow you to easily pull out copies when you need it, and extends farther than for job application purposes.
Not all of the requirements listed above will be requested by your employer. For those who have tight schedules, it may be best to check your future employer’s list of pre-employment requirements.
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